Notice of Privacy Practices

Seed Acupuncture, Inc.
Effective Date: October 1, 2025

THIS NOTICE DESCRIBES HOW YOUR MEDICAL INFORMATION MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS IT. PLEASE REVIEW CAREFULLY.

At Seed Acupuncture, we respect your privacy and are committed to protecting your health information. This Notice outlines how we may use and disclose your Protected Health Information (PHI) for treatment, payment, healthcare operations, and other purposes permitted by law. It also explains your rights regarding your information.

Our Legal Duties

We are required by law to:

  • Maintain the privacy of your PHI

  • Provide this Notice and follow its terms

  • Notify you of any significant changes or data breaches

How We Use and Disclose PHI

Treatment: To provide and coordinate your care.
Payment: To bill and collect payment for services.
Healthcare Operations: For quality improvement, staff training, and clinic management.

Other Permitted Disclosures

We may disclose PHI without your written authorization when required by law, such as for:

  • Public health reporting and oversight

  • Judicial, administrative, or law enforcement purposes

  • Preventing serious health or safety threats

Uses Requiring Authorization

Written authorization is required for most other uses, including releasing psychotherapy notes, marketing, or sale of PHI. You may revoke authorization in writing at any time.

Electronic Communication & Telehealth

If you choose to communicate via email, forms, or video visits, you accept that such methods may have limited security despite our reasonable safeguards.

Your Rights

You have the right to:

  • Access and request copies of your records

  • Request corrections or restrictions

  • Request confidential communications or an accounting of certain disclosures

  • Receive a paper copy of this Notice

Record Retention

We retain health records for at least seven (7) years per California law.

Changes to This Notice

We may revise this Notice at any time. The current version will always be available in our clinic and online.

Questions or Complaints

If you have questions or believe your privacy rights have been violated, contact:

Morgan Hartley, L.Ac.
Seed Acupuncture, Inc.
1011 Devonshire Dr., Suite B, Encinitas, CA 92024
Email: morgan@seedacupuncture.com

You may also file a complaint with the U.S. Department of Health and Human Services. You will not be penalized for filing a complaint.